• IBA Conference performance

    Iowa Bandmasters Conference

    Our annual conference provides an outstanding professional learning opportunity... A great time to connect and network with colleagues and hear some wonderful music!

  • Mentoring

    We participate in the IAAE Arts Mentor Program serving beginning band directors with mentors.

  • IBARD

    IBARD

    Our retired directors are active participants in our organization... Providing mentoring and leadership.

  • IBA magazine

    Iowa Bandmaster Magazine

    Published quarterly

Operations Manual

 This is the Operations Manual of the Iowa Bandmaster's Association.

This is a fluid document and is always being updated to improve the operation and practices of our committees and officers.


PRESIDENT
(elected by the IBA membership - one year term) (updated 2013)

1. Contract host site and facilities for the annual IBA conference in May.
2. Schedule and organize a summer planning meeting, November meeting at the All- State Music Festival, and IBA Conference business meeting of the Board of Directors. The president shall serve as chair and prepare a report that is submitted at each one of these business meetings.
3. Submit 4 articles for the summer, fall, winter, and Conference issue of the IBA Magazine.
4. Select and contract clinicians, performing groups, and keynote speaker for the Conference. Attend Midwest clinic when possible. Utilize corporate sponsorship to offset expenses when possible.
5. Organize and schedule all events of the IBA Conference.
6. Select menus for the IBA summer meeting luncheon, the IBA Conference district luncheons, and the IBA Friday night banquet. The president will also serve as master
Of ceremonies at the banquet and assign other banquet duties to IBA members as necessary.
7. The IBA conference fee, banquet ticket, and lodging are supplied by the IBA.
8. Submit an IBA Conference schedule to the magazine editor by March 1 for inclusion in the IBA Magazine Conference issue.
9. Oversee the operations of the Iowa Bandmasters Association.
10. Direct the President-elect to organize and collect the audition tapes or CD's of potential conference performing groups and select bands according to the IBA resolutions.
11. Appoint IBA committee chairs when terms expire.
12. The IBA president must be familiar with the IBA resolutions.
13. Present the president-elect with the IBA president plaque at the IBA Conference Saturday morning business meeting.
14. Present preceding IBA president with the IBA president's pin at the IBA Conference Saturday morning business meeting.
15. Attend meetings of the IMEA Board of Directors as a guest member.
16. Supply pictures and information concerning conference clinicians, performing groups, speakers, etc. to the IBA magazine editor no later than March 1 for the IBA Magazine Conference issue.
17. Communicate with the Conference Equipment chair concerning equipment needs for the IBA Conference.
18. Secure recording contract for conference (Triad Productions, Inc)
19. Sign payment vouchers organized by the IBA Treasurer.
20. This office receives an honorarium.
21. Attend all IBA Board of Directors meetings and submit a report.


PRESIDENT - ELECT
(elected by IBA membership - one year term) (updated 2013)

1. Assist the president in carrying out the duties of the office and assume the office of president in the case the president shall be unable to serve.

2. Attend all IBA business meetings and submit a report.
3. Attend all Board of Directors meetings.
4. Contact district presidents and make sure that every district has representation on each IBA committee.
5. Consult with the President to appoint IBA committee chairs.
6. Make sure all website documents and forms are updated and sent to IBA webmaster.
7. Collect information concerning IBA retiring members and tenure award recipients.
Send list to the IBA secretary by the first week of April. Plaques are given to the recipients at the IBA Conference Banquet. A short bio of the retiring members will be given.

8. Submit an article to each issue of the IBA magazine.
9. Organize and find sponsorship ($500-$600) for the IBA past president's luncheon held on Saturday of the IBA Conference. Invitations should be sent in late March with a return date of mid-April.
The number in attendance should be given to the conference hotel catering service prior to the IBA Conference. Select a menu with the catering service director's assistance.
10. Research and get attendance of each clinic for the annual IBA Conference by attending as many events as possible to understand existing procedures.

11. Collect ideas and suggestions about potential clinicians and performing ensembles for the IBA Conference.
12. Make contact with potential clinician sponsors and Iowa Association of School Music Dealers at the IBA Conference and Midwest Clinic.
13. Lodging, banquet, ticket, and conference fee at the IBA Conference will be provided by the IBA.

14. Assist the IBA President with the organization and collection of the audition tapes or CD's of potential conference performing groups and select bands according to the IBA resolutions.

IBA Listening Panel Guidelines

 Panel #1 – listen to:                                                                 Panel #2 – listen to:

Elementary concert bands – pick one max                             HS concert bands 3A – pick one max

MS/JH concert bands 1A/2A – pick one max                         HS concert bands 4A – pick one max

MS/JH concert bands 3A/4A – pick one max                          MS/JH jazz bands – **pick one max

HS concert bands 1A – pick one max                                     HS jazz bands – **pick one max

HS concert bands 2A – pick one max                                      (**one jazz band total is all that is required)

 

Each panel is to be comprised of at least:       1 non-voting proctor who is without influence in the process            

                                                                        1 elementary director

                                                                        1 MS/JH director

                                                                        1 HS 1A or 2A director, 1 HS 3A or 4A director

                                                                       

It is strongly recommended that panel participants not speak to others regarding their participation in this event. It is for their protection if asked compromising questions by directors that submit recordings. (i.e. Why wasn’t my band chosen?)

Process           

The listening session will begin at          pm and concluded by          pm

The IBA President-Elect will remove/cover all information written on the recordings that would identify the school and/or director to the proctor or panel members.

Each ensemble recording will be assigned a code

The IBA president will determine how many performance slots are available for the upcoming conference, address each panel, with advisement, of how many bands in total should actually be selected for this conference. 

The IBA President will not be present during the listening and deliberation process, but available to answer questions or give direction to the panel discuss as needed.

Each panel will have their own room and audio equipment

Each panel will have a proctor to run the audio

equipment,

and will identify each ensemble by the code assigned by the  IBA President-Elect.       When possible, it is recommended that past IBA Presidents, or IBA members who have served on past listening panels be assigned as proctors

Panel members will be supplied with worksheets to use for writing down points and remembrances of each band. Worksheets will not be collected. They will be used only as a personal reference to assist in selecting a band

Panel members will listen to a short segment of each band in each category and determine if that band might be a qualified ensemble worthy of being invited as a guest band for the conference

The proctor will have created two stacks of recordings after the panel has listened to all bands for each category.       One stack for bands that should be listened to again to select down to the band that will be invited, and the second, a discard pile for bands not meeting IBA performance standards.

Panel members will then listen more extensively to the recordings of bands that have merit.

It is important to note that if none of the bands in a category sound good enough to be a guest honor band, then there should not be any selected.

The proctor will record panel members vote and selection for each category on a master sheet.

The president may select a second band in any given category, should a category go unfilled.  The second band would have to meet IBA expectations for conference honor bands.  Both panels would be asked for input on the selection of the second band, but the president would make the final decision from the recommendation of the panels.  If the panel cannot recommend a second band of conference quality, then the category would go unfilled.

The selected bands will be posted on the IBA website and all bands will receive notification.

Water, soda, and cookies will be available for panel participants. Panel members do not receive any honorarium or gratuity.


IMMEDIATE PAST PRESIDENT (updated 2013)

1. Advise and assist the IBA president and president-elect in the various areas of IBA procedures.
2. Attend all IBA Board of Directors meetings.
3. Develop any projects that would benefit the Iowa Bandmasters Association.
4. The past president's lodging and banquet ticket at the IBA Conference will be assumed by the IBA.
5. Attend all IBA business meetings and submit a report.


TREASURER
(elected by IBA membership - three year term) (updated 2013)
1. The Treasurer shall handle all funds, pay bills, and give a proper accounting of same at each biannual meeting in addition to transacting the normal duties of the office. Specifically;
a. Receipt of all funds received.
b. Deposit of all funds received
c. Pay all bills as approved by the President.
d. Keep all records current.
e. Reconcile the various accounts with the monthly bank statements.
f. Work with the President to insure that spending does not exceed the total amount budgeted or, if revenues fall below projections, the total amount available within the limits of the budget.
g. Provide bimonthly financial reports to the IBA Board of Directors.
h. Provide a fiscal year-end report to the IBA Board of Directors at the summer planning meeting.
i. Present a preliminary budget proposal to the IBA Board of Directors at the summer planning meeting. The final budget shall be approved by both the IBA Board of Directors and the IBA Advisory Board.
j. Be present for the annual audit of the books by a committee of three members of the Advisory Board, one of whom will be the President-Elect who will serve as chairperson of the committee.
k. Attend all IBA Board of Directors and biannual membership meetings and submit required reports.
l. Serve as the official registered agent for the IBA Corporation in the State of Iowa; home address shall be the official registered office of the IBA Corporation in the State of Iowa.
m. Insure that the Iowa Bandmasters Association, Inc., is in compliance with all fiscal and spending requirements for State and Federal non-profit corporations.
n. Complete I.R.S. Form 990 and related forms for Non-Profit Organizations by November 15 each calendar year.
o. Complete Iowa Biennial Report for an Iowa Non-Profit Corporation to the Office of the Iowa Secretary of State.

2. The Treasurer is a member of the IBA Board of Directors of the Corporation; as such, the Treasurer shall:
a. Act as legal liaison for the IBA Board of Directors and membership with the Iowa Bandmasters Association, Inc., attorney.
b. Be bonded by the Corporation.
c. Be provided a computer, external hard drive, and printer.
d. Serve as an ex-officio, non-voting member of the IBA Endowment Fund Committee.
e. Receive an annual honorarium.
f. Be provided lodging, banquet ticket, and conference fee at the IBA Conference by the IBA.

3. The Treasurer shall serve a three-year term. The original appointment shall be through an application/interview process with the IBA Board of Directors. Once appointed and after serving one year as Assistant Treasurer and one year as Acting Treasurer, a confirmation vote of the Iowa Bandmasters Assn., Inc. membership is required. A reconfirmation vote will then occur once every three years. The term of office for the Treasurer shall be concurrent with the Federal fiscal year for non-profit corporations, July 1 to June 30.

5. The Treasurer shall serve as an ex-officio, non-voting member of the Endowment
Fund Committee.
6. This position receives an honorarium.
7. Lodging, banquet ticket, and conference fee at the IBA Conference will be provided by the IBA.

8. To ensure proper training and continuity as a member of the Board of Directors, the treasure will declare his/her intent to run (or not run) by November of the first year of their final term. Elections for treasure-elect will take place during the following spring IBA elections to overlap the treasurer’s final year of service with the treasure-elect’s first year.

9. Attend all IBA Board of Directors meetings and submit a report.


SECRETARY
(elected by IBA membership - three year term) (updated 2013)


1. Attend all IBA business meetings, record the minutes, and report the minutes of the previous meeting.
2. Collect copies of each office report and organize for further printing in the IBA Magazine.
3. Prepare membership materials for distribution.
4. Collect dues and membership information cards, input information into database file and forward checks to the Treasurer. Send monthly membership updates to the District Presidents, President, Student Affairs Chair, and the IBARD Chair.
5. Organize and distribute the IBA Directory. Update the IBA Officer list, Karl King and
Major Landers recipient list, membership totals section, changes to the Constitution, and changes or additions to the Resolutions.
6. Organize conference pre-registration and registration forms. Need to request district luncheon and banquet costs from the President. Pre-registration form is included in the Spring President's Newsletter and the IBA Magazine Conference issue.
7. Order registration badge supplies, case stickers and guest band certificates (need to contact accepted bands for amount), and Honor Band certificates. Certificates need to have President's signature included.
8. Order plaques for guest conductors, performing groups, retirees, tenure awards, Hall-of-Fame inductee, Friend of IBA, Outstanding Administrator, Karl King recipients, and incoming President. Also order pin for outgoing President.
9. Order Major Landers trophies and certificates.
10. Print inserts for exhibitor, VIP, and Pre-registration name badges.
11. Prepare pre-registration envelopes that are picked up at the conference.
12. Prepare list of VIP and Past-Presidents and order appropriate ribbons for name badges.
13. Order conference registration supplies.
14. Organize assistance for the registration desk.
15. Assist with the distribution of plaques at the Conference Banquet.
16. Manage the registration desk at the IBA Conference.
17. Obtain a list of new committee chairs, district presidents, and other IBA committee members.
18. Obtain address changes from the post office and print address labels upon request from IBA members.
19. Prepare computer data disks for IBA members when requested.
20. IBA Conference lodging and banquet ticket are supplied by the IBA.
21. This office receives an honorarium.
22. To ensure proper training and continuity as a member of the Board of Directors, the secretary will declare his/her intent to run (or not run) by November of the first year of their final term. Elections for secretary-elect will take place during the following spring IBA elections to overlap the secretary’s final year of service with the secretary-elect’s first year.
23. Attend all IBA Board of Directors meetings and submit a report.


MAGAZINE EDITOR
(elected by IBA membership - three year term) (updated 2013)


1. Publish the Iowa Bandmaster Magazine four times per year (summer, fall, winter,
and conference).
2. Serve on the IBA Board of Directors.
3. Oversee the printing of IBA materials including the president’s newsletter, IBA directory, stationary, etc…
4. Coordinate information from the IBA president concerning the conference magazine issue.
5. Oversee the solicitation of advertisers for the magazine.
6. Collect a variety of articles concerning instrumental music education.
7. Report contest results.
8. Publish concert programs that have been received.
9. Travel to the printing company (currently in Pella) and oversee the printing
of the magazine.
10. This office receives an honorarium.
11. The lodging and banquet ticket for the IBA Conference is provided by IBA.
12. Attend all IBA business meetings and submit a report.


ELECTIONS CHAIR
(appointed by Board of Directors) (updated 11/2017)

1. June/July Summer Meeting
• Present any candidates for IBA Hall of Fame in written form (including bios) to the IBA Board of Directors, Advisory Board and membership present at the summer IBA business meeting. These nominations were submitted at the January nominations deadline of that year.
• Submit a report at the Summer Meetings.
• Send nomination information for the offices of President-Elect Karl King Distinguished Service Awards - active and retired, and IBA Hall of Fame to the IBA webmaster to be posted on the IBA website.
• Send nomination forms to each district presidents. (Summer).

2. November:
• Submit an Elections Report for the IBA Fall Business Meeting (All-State)

3. December:
• Email district presidents requesting a slate of candidates from their district. Ask district presidents to contact their candidates reminding them of the deadline for submitting biographical information to the Elections Chair.
• District presidents are responsible for submitting any nominations for Hall of Fame consideration by the January deadline.

4. January:
• Compile and edit the biographical information with pictures of the candidates for publication in the Winter Issue of the Iowa Bandmaster Magazine.
• For accuracy send edited biographical information to each candidate for their final approval and edits.
• Once returned to the elections chair, forward the information and picture to the IBA Magazine editor.

5. Late January – Early February: For Run Off Election ONLY
• If there are four or more candidates for the office of President-elect, a run off election must be held. The Election Chair, who is an administrator of the IBA website, is responsible for setting up the electronic voting slate. This duty includes: setting up the slate of President-elect candidates, downloading their biographical information and picture.
• Contact the IBA Secretary for a list of those members who do not have email addresses. Create a hard copy of the run off ballot

6 February:
• Feb. 1 - Have Webmaster send a group email to the membership informing them of the upcoming Run Off Election. This email should also include information for members (who have an email address) requesting a paper ballot. Deadline for this request must be made by email to the Elections Chair in the first full week of February.
• Mail paper ballots to those members who do not have email addresses the first week of February. Postmark Deadline is February 24.
• On-line voting begins February 15 and closes February 24. (ten days)
• After votes are tabulated the Elections Chair will inform the President-elect candidates and the IBA President of the results. The top three vote getters will move on to the General Election.

7. March: General Election
• The Elections Chair, who is an administrator of the IBA website, is responsible for setting up the electronic voting slate. This duty includes: setting up the slate of President-elect candidates, Karl King Distinguished Service Award – Active and Karl King Distinguished Service Award – retired and downloading their biographical information and picture.
• Contact the IBA Secretary for a an updated list of those members who do not have email addresses. Create a hard copy of the run off ballot
• First week in March - Have Webmaster send a group email to the membership informing them of the upcoming General Election. This email should also include information for members (who have an email address) requesting a paper ballot. Deadline for this request must be made by email to the Elections Chair on or before March 8.
• Mail paper ballots to those members who do not have email addresses by March 10. Postmark Deadline is April 1.
• On-line voting begins March 15 and closes April 1.
• After votes are tabulated the Elections Chair will inform the winners of the General Election (President-elect as well as the Karl King Service Award recipients.) Email those candidates who were not winners in the election. Inform the Board of Directors the results of the General Elections. Inform the Webmaster the winner for the office of President-elect and have them send
an email to the membership with the results. The results of the Karl King Award recipients are not to be announced until the IBA Banquet.
• Contact the person in charge of the Karl King Service Award plaques with the names of the recipients. (Leon Kuehner)

8. May
• Submit a report at the Friday IBA Conference Business meeting with a breakdown of the votes cast for each office as well as the total number of votes cast.
• Inform the IBA President and the Board of Directors of the specific number of votes received by each candidate. This information is not to be published in the IBA Magazine.
• Present the recipients of the Karl King Distinguished Service Awards at the Friday evening banquet.
• The Elections Chair receives a complimentary IBA conference banquet ticket.


PARLIAMENTARIAN
(appointed by Board of Directors) (updated 2013)

1. Advise the IBA membership in the area of Roberts Rules of Order during official IBA business meetings.
2. Organize the IBA Resolutions.
3. Attend all IBA business meetings and submit a report.


HISTORIAN
(appointed by Board of Directors) (updated 2013)

1. Preserve, maintain, and care for all historical records (magazines, yearbooks, pictures, files, etc.) of the Iowa Bandmasters Association.
2. Organize and maintain the IBA Hall of Fame display. The IBA Hall of Fame is usually displayed at the Iowa All-State Music Festival and the IBA Conference.
3. Fulfill requests for research as completely as possible.
4. Other duties as assigned by the IBA executive board.
5. Attend all IBA business meetings and submit a report.


CONFERENCE EXHIBITS 

(appointed by president) (updated 2013)

1. Make contact and bring as many exhibitors to the annual IBA Conference as exhibit space will permit.

2. Oversee the needs of conference exhibitors and establish a positive relationship.
3. First letters of invitation should be mailed in early January.
4. Solicit new exhibitors for the IBA conference.
5. Submit a complete report (approximately 18 pages) that includes copies of important correspondence and materials regarding IBA conference exhibits.
6. The Conference Exhibits Chair lodging, banquet ticket, and conference fee at the
IBA Conference will be provided by the IBA.
7. This office receives an honorarium.


WEBMASTER
(appointed by the president) (updated 11/2017)

1. Maintain, update, and improve the IBA website.
2. Renew website membership registration.
3. Support online voting and conference registration component
4. Send eNews and Important Announcements via email marketing solution.
5. Review link and announcement requests using the IBA posting policy
6. Act as a liaison between IBA and technology companies
8. Support IBA members with the use of the IBA and District websites and SQL databases
9. Attend all IBA business meetings and submit a report.

10. This position receives an honorarium and lodging during the IBA conference.


DISTRICT PRESIDENT
(elected by the district membership - one/two year term) (updated 11/2017)
1. Schedule and prepare agendas for district meetings.
2. Attend and prepare reports for state IBA meetings in summer (Des Moines), November (Ames), and May (IBA Conference). Also send reports to the IBA President and Secretary.
3. Replace chairpersons of district committees whose terms have expired by appointment or election.
4. Formulate and distribute the district newsletter and reports.
6. Call meetings of district officers and committee members as needed.
7. See that all IBA committees have district representation. Report new committee members to the IBA President-Elect by June 1st.
8. Report any deceased IBA members in the district to the IBA president and secure a picture and obituary for the IBA magazine editor.
9. Organize the selection of district candidates for IBA offices, Karl King Service Award (Active and Retired), and the IBA Hall of Fame Award.
10. Organize the host sites and dates for all district-sponsored events.
11. Coordinate the identification of new band directors in the district with the mentorship chairperson by September 1.
12. Oversee the updating of information on the district website.
13. Remind district events chairpersons to examine that all participants are current IBA members.
14. Share information concerning office responsibilities with president-elect.
15. Send the names of district retiring IBA members and tenure award recipients to the IBA president-elect by March 1.
16. Send $200 district donation for the IBA Conference Banquet to the IBA treasurer.


CONFERENCE EQUIPMENT
(appointed by the president) (updated 2013)

1. Attend all IBA business meetings and submit a report.
2. Make arrangements to have the necessary equipment available for use by the performers and clinicians at the IBA Conference. In order to save money on expenses, every effort should be made to borrow the necessary equipment from in dose proximity to the conference site. As a last resort or when absolutely necessary, equipment may need to be rented.
3. Upon receiving a list of conference performers and clinicians from the IBA
President, contact each individual or group and determine what equipment is needed as well as performance set-up.
4. Meet with the conference site staff to determine a schedule for delivery of the conference equipment, routes by which to deliver equipment, equipment that can be furnished by the conference site, and a schedule for returning equipment.
5. Select and organize a crew that will assist with performance group set-up to that there are smooth transitions between performing groups and clinicians.
6. This position receives an honorarium. Lodging and meals during the IBA Conference is supplied by the IBA.

7. Caretaker of the IBA banner that is hung in the Grand Ballroom of the Hotel Fort Des Moines during the IBA Conference.


RESEARCH AND DEVELOPMENT

(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)

1. Meeting
• Meet during annual conference
• Additional meetings may be held the day of the biannual meeting in November
• Special meetings may be called. Additional travel reimbursement must be pre-approved by the IBA president.
• Chair person is responsible for calling all meetings.

2. Committee Members
• Committee members are selected by each district to serve a staggered three-year term.
• Each committee member may serve a maximum of 2 consecutive three year-terms

3. Surveys
• A survey regarding the status of band programs in the state will be conducted each year
• The surveys will be conducted on a three-year rotation
o High School
o Middle School/Junior High
o Elementary/Beginning
• Results will be published in the summer issue of the IBA magazine
• The chairperson shall oversee the annual survey is completed and results prepared for publication

4. Research and Development
• Suggestions from membership will be encouraged and accepted on any topic related to bands in Iowa
o Curriculum
o Website Usage
o Other
• Chairperson will bring all submitted ideas to the committee for project selection
• Following adoption of a project, the chairperson shall see a project through to completion in a timely manner

5. Website Resources
• Create and maintain a resource page on the IBA website
o Website links
o Repertoire lists
o Best Teaching Practice & Techniques articles
• Articles of Special Interest and/or Recognition.


MENTORSHIP 
(chair appointed by the president – selected from the membership of the committee) (updated 2013)

1. Oversee the implementation of the IBA Mentorship program that involves the identification of new band directors in each district and appointing experienced IBA
members to serve as mentors.
2. Gather information from the district chairpersons by September 1.
3. Stay in close contact with first year teachers and their mentors (telephone, letter, email) throughout the year.
4. Contact the college supervisors of first year teachers and inform them of the mentorship program.
5. Contact the IBA Student Affairs chair and College Affairs chair and inform them of the mentorship program and garner their assistance in informing college instrumental music education students of the mentorship program.
6. Consider informing all administrators and school boards throughout Iowa of the mentorship program.
7. Attend all IBA business meetings and submit a report.
8. Schedule and prepare an agenda for at least 2 meetings of the IBA Mentorship committee (All-State Music Festival and IBA Conference are recommended). Committee members will be reimbursed mileage by the IBA. It is suggested that members use school vehicles when possible to avoid expenses.
9. Committee members are selected by each district to serve a three-year term (successive terms are acceptable).
10. Attend all IBA business meetings and submit a report.

Mentor Coordinator (pres. appointment)

Coordinates IBARD, Mentorship committees, works with IAAE Mentor Program.

Tasks:
1. To help identify first-year and new to Iowa band directors
2. To assign IBARD band directors to first year band directors if requested.


MAJOR LANDERS 
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)

1. Organize and implement the Major Landers Scholarship program.
2. Send packet of information (timeline, theory test key and study guide, interview questions) to Major Landers district chairperson.
3. Entry blank should be updated on the IBA website each fall.
4. District candidate’s photo and bio must be received by March 1 and sent to IBA Magazine Editor.
5. Select members from the IBA membership to listen to the auditions at the IBA Conference.
6. Acquire certificates and trophies for candidates from the IBA Secretary.
7. Audition process requires a warm-up room and a performance room with piano. Candidates take a music theory test, sight-read music, play 2-3 major scales, interview with committee and perform a solo (need to supply 3 copies for judges).
8. All candidates receive cash award (currently 1st--$2000, 2nd--$1500, finalists-- $1000). Give a copy of the results to the Endowment Fund treasurer, IBA Secretary and Magazine Editor.
9. Winner performs at the IBA Conference Banquet. Receives complimentary tickets and reserved table for self, parents, director and accompanist (arrangements made by chairperson).
10. Chairperson will report on district finalists, introduce the winner, and give a brief bio at the IBA Conference banquet. Also, should receive a complimentary banquet
ticket.
11. Committee members are selected by each district to serve a staggered three-year term. Each committee member may serve a maximum of two consecutive three-year terms.
12. Schedule, prepare an agenda and run a meeting of the IBA Major Landers district chairs at the IBA Conferences.
13. Attend all IBA business meetings and submit a report.

MAJOR LANDERS DISTRICT CHAIR RESPONSIBILITIES
1. Update documents on district website.
2. Remind district membership of scholarship requirements and registration deadline by December 1st through the district presidents membership emails on a regular basis.
3. Report audition date to state chairperson and online theory test facilitator.
4. Secure and reserve audition site and specific rooms.
5. Create audition schedule.
6. Secure judges and test proctor.
7. Send schedule and all necessary information to judges, test proctor, candidates, and their band director.
8. Report 1st place winner to state chairperson
9. Report all winners to district treasurer.
10. District certification forms to be sent to district winners.
11. Request district treasurer send stipend check to 1st place winner in the amount of $25.00 and IHSMA recommended mileage (currently .40 per mile) to Des Moines for state competition.
12. Attend Major Landers Committee meeting on Thursday of the IBA Conference.



PUBLIC RELATIONS
(chair appointed by the president – selected from the membership of the committee) (updated 2013)

1. Organize and implement the IBA Outstanding Administrator Award and School Administrators of Iowa Scholarship.
2. Update application forms and send to the IBA magazine editor for inclusion in the IBA magazine winter issue, a copy to the IBA President for the upcoming newsletter and a copy to webmaster for the IBA website.

3. Deadline for applications should be the week of April for the IBA award and the Friday after the State Solo/Ensemble Festivals for the SAI Scholarship applications.
4. Use statewide committee to review the Administrator Award applications recipients by April 20. Categories include superintendent, high school principal and elementary/middle school principal. Send results to the IBA secretary who will order plaques.

5. Present Outstanding Administrator of the Year plaques to the recipients at the IBA conference Banquet with a short bio.Contact the Outstanding Administrator Award recipient(s) directly and invite them to the Conference Banquet on behalf of IBA. Invite the recipient(s) to speak briefly (1.5 - 2 minutes) to the banquet attendees about the importance of music and bands in their schools immediately after receiving the Outstanding Administrator Award.

Find out the names of the person(s) who will be accompanying the recipient(s) to the banquet (IBA will comp the recipient of the award and one guest). Communicate this information to the IBA president for banquet seating purposes.

Publish a press release that includes the purpose and significance of the Outstanding Administrator Award, the annual recipient(s) and a brief summary of the Iowa Bandmasters Association and its role in music education in Iowa.

6. Use statewide committee to review SAI scholarship tapes/CDs and choose 3-4 candidates.

7. Contact all directors of candidates (not in finals and in finals) regarding the schedule of interviews/performances during the IBA Conference. Remind finalists that the SAI recipient must perform in August at the SAI Convention.
SAI finalists should supply 3 copies of their solos for the judges.

8. Contact IBA President to make arrangements for two rooms; one room with piano and music stand for final performances and one for interviews and warming up.
9. Select a panel of three judges to interview and listen to the candidates IBA
Notify them of schedule and rooms.
10. Supply the judges with a copy of each finalist's application and a list of possible interview questions.
11 .The results of the SAI Scholarship Award are to be given to the Public Relations chair.
12. Attend and promote IBA and state school board conferences when possible.
13. Maintain and frequently update website links and articles on music advocacy websites for the IBA website.
14. Attend all IBA business meetings and submit a report.

COMMITTEE PURPOSE
Serve as auditor to review applications for awards.
Promote and advocate for IBA through submission of articles to media and IBA magazine
Attend and promote IBA and state school board conferences when possible.
Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.


ELEMENTARY AFFAIRS 
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)

CHAIR RESPONSIBILITES
(chair appointed by the president – selected from the membership of the committee)
1. Attend or submit reports at the IBA summer, fall, and conference business meetings.
2. Chair the annual Elementary Affairs meeting during the IBA Conference.
3. Give a list of ideas to the current IBA president of topics/clinics that would be beneficial to elementary band directors at the IBA Conference.
4. Contact district committee members during the year, a minimum of every other month.
5. Maintain (or designate another committee to maintain) our social media site.
6. Share duties and responsibilities for this committee with current and new members.

COMMITTEE RESPONSIBILITIES
1. Coordinate with Middle School Affairs members to present a reading clinic for EL/MS level literature at the IBA conference on alternating years.
2. Attend or send a representative to the Elementary Affairs meetings for state and district levels and voice ideas and concerns.
3. Communicate with district elementary teachers bi-annually.
4. Committee members are selected by each district to serve a staggered 3-year term.
Each committee member may serve a maximum of two consecutive three-year terms.


JUNIOR HIGH/MIDDLE SCHOOL AFFAIRS 

JUNIOR HIGH/MIDDLE SCHOOL AFFAIRS CHAIR
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)

1. Schedule and prepare an agenda for the spring meeting at the IBA Conference. A fall meeting shall be scheduled if needed, electronically if possible. Committee members will be reimbursed mileage by the IBA. It is suggested that members use school vehicles when possible to avoid expenses.
2. Communicate pertinent information to committee district chairs
3. Prepare reports for quarterly IBA meetings

COMMITTEE MEMBERS (DISTRICT CHAIRS)
1. Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.
2. Duties as assigned by All Iowa 8th Grade Honor Band Chair
3. Facilitate selection of All Iowa 8th Grade Honor Band participants for respective districts

ALL IOWA 8TH GRADE HONOR BAND CHAIR
(appointed from the committee - may or may not be combined position with MS Affairs Chair)

1. Organize selection and ordering of the IBA Honor Band music and contract a guest composer/conductor for the IBA Honor Band with input from the committee.

2. Organize the music and folders for the IBA Honor Band.
• Send music and folders to district representatives for distribution to Honor
Band members.
• Collect and organize Honor Band member information from committee
members.
• Prepare information letters for Honor Band members.

3. Oversee arrangements with the guest composer/conductor regarding the following:
• Selection of music.
• Preparation of commissioned work.
• Travel, hotel, and meal arrangements (coordinate this with the IBA President).
• Receive Board of Directors approval when entering into negotiations with guest composer/conductor.

4. Oversee final arrangements for the Honor Band performance at the IBA Conference including:
• Correspond with the IBA Equipment Chair regarding equipment needs.
• Oversee printing of programs for the Honor Band Concert.
• Oversee printing of certificates for the Honor Band members. Chair the Honor Band Concert.
• Chair the clinic given by the guest composer/conductor (when possible).

5. Submit annual financial report to the Board of Directors at the summer business meeting.
6. Submit pertinent information to MS Affairs chair (if applicable) to include in IBA reports


MARCHING BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee) (updated 2013)

1. Serve as a liaison to the Executive Secretary of the Iowa High School Music
Association and discuss any issues dealing with State Marching Band Contest.
2. Schedule and prepare an agenda for at least 2 meetings of the IBA Marching Band
Affairs Committee (All-State Music Festival and IBA Conference are recommended).
Committee members will be reimbursed mileage by the IBA for meetings with IHSMA in Boone. It is suggested that
members use school vehicles when possible to avoid expenses.
3. Develop ideas and concepts that will benefit instrumental music education in the
area of marching band.
4. Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.
5. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to marching band directors at the IBA Conference.

6. Attend all IBA business meetings and submit a report.


CONCERT BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)

CONCERT BAND AFFAIRS COMMITTEE
1. Committee Structure

The IBA Concert Band Affairs Committee consists of a representative from each of the six districts of IBA (NCIBA, NEIBA, NWIBA, SCIBA, SEIBA, SWIBA) to serve a three-year term, with a second successive term at the discretion of the district membership.

The IBA Concert Band Affairs Committee Chair shall be appointed by the President of IBA, and shall be selected from the members of the IBA Concert Band Affairs Committee. The duties of the Chair shall include:

  • Schedule and prepare an agenda for at least two (2) meetings of the IBA Concert Band Affairs committee to be held in conjunction with the Iowa Music Educators Association Conference/All-State Music Festival in November and the Iowa Bandmasters Association Conference in May. A third working meeting of the IBA Concert Band Affairs Committee is to be held in February (recommended) at the Iowa High School Music Association office in Boone with the Executive Secretary, if available.
  • Attend all IBA business meetings and submit a report detailing the work of the IBA Concert Band Affairs Committee.
  • Maintain accurate records and files with regard to the work of the IBA Concert Band Affairs Committee, and share these materials with the members of the IBA Concert Band Affairs Committee, the President of IBA, and the IBA Executive Board, as necessary/appropriate.
  • Serve as a liaison between the IBA Concert Band Affairs Committee and the Executive Secretary of the Iowa High School Music Association, the All-State Festival Chair(s) of the Iowa Music Educators Association, and the Executive Board of the Iowa Music Educators Association.

One member of the IBA Concert Band Affairs Committee will serve as a voting member of the IHSMA Prescribed Music List Review Committee. This member will be selected by the membership of the IBA Concert Band Affairs Committee, and will present a written report to the members of the IBA Concert Band Affairs Committee immediately following the meeting of the Prescribed Music List Committee in February each year. (For more information about the Prescribed Music List Committee and requirements of the IHSMA Prescribed Music List, please see the IHSMA website: http://ihsma.org/wpcontent/uploads/2017/02/PLL_band_regulations.pdf)

2. Scope of Work of the IBA Concert Band Affairs Committee

  • Solicits input from the IBA Membership in order to develop ideas and concepts that will benefit and further promote instrumental music education in the area of the concert band idiom, and will share ideas with the current IBA president-elect for topics/clinics that would be beneficial to concert band directors at the IBA Conference.
  • Deals with and discusses specific issues in the areas of Large Group, Solo and Ensemble, and the All-State Festivals.
  • Serves in an advisory capacity to the Executive Secretary of the Iowa High School Music Association, the All-State Festival Chair(s) of the Iowa Music Educators Association, and the Executive Board of the Iowa Music Educators Association.
  • Maintains a list of repertoire performed by IBA Honor Bands as included in their conference application materials.

JAZZ BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)
1. Serve as a liaison to the Executive Secretary of the Iowa High School Music Association and discuss any issues dealing with the State Jazz Band Contest.
2. Serve as a liaison to the Jazz Educators of Iowa
3. Attend all IBA business meetings and submit a report.
4. Schedule and prepare an agenda for at least 2 meetings of the IBA Jazz Band Affairs committee (All-State Music Festival and IBA Conference are recommended). Committee members will be reimbursed mileage by the IBA for meetings in Boone with IHSMA. It is suggested that members use school vehicles when possible to avoid expenses.

Committee Duties/Purpose
1. Develop ideas and concepts that will benefit instrumental music education in the area of jazz band.
2. Committee members are selected by each district to serve a staggered 3 year term. Each committee member may serve a maximum of two consecutive three-year terms.
3. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to jazz band directors at the IBA Conference



COLLEGE AFFAIRS COMMITTEE and CHAIR
(chair appointed by the president – selected from the membership of the committee) (updated 11/2017)
State Chair Responsibilities:
1. Attend all IBA business meetings and submit a report.
2. Represent college directors who are IBA members and share ideas and concerns with the IBA membership.
3. Recommend possible clinic ideas to the president for the IBA conference. District Chair Responsibilities:
1. Promote membership in the Iowa Bandmasters Association among college/university directors.
2. Promote research and presentation of current pedagogical practices at district and state events for the betterment of the general membership.
3. Encourage colleges/universities to establish IBA student chapters using the sample bylaws on the IBA website.
4. Support the Student Affairs committee through mentorship, and encouraging and facilitating participation in district and state IBA events, including the annual conference.


STUDENT AFFAIRS
(chair appointed by the president – selected from the membership of the committee)

Responsibilities of the Chair:
1. Attend all IBA business meetings and submit a report.

Chair and Committee Members:
1. Attend all IBA business meetings.
2. Represent college IBA members and share ideas and concerns with the IBA membership by sharing concerns that are brought to the committee by student members
3. Recommend possible clinic ideas to the president and executive board for the IBA conference that serve to benefit both student members of IBA as well as other members of IBA and conference attendees.
4. Encourage all IBA student members to attend the new director/student reception as well as other clinics and performances at the IBA conference.
5. Promote membership in the Iowa Bandmasters Association among college/university instrumental music education majors.
6. Encourage IBA student chapters to interact with chapters at other universities and colleges throughout the state.
7. Encourage colleges/universities to establish IBA student chapters using the sample bylaws on the IBA website.
8. Support IBA by being a resource to the organization as a whole by serving as a liaison between student members and the organization to assist with conference and other event needs as requested by the president.


TECHNOLOGY 
(appointed by the president – selected from the membership of the committee)

MISSION STATEMENT - TECHNOLOGY COMMITTEE
The mission of the IBA Technology Committee is to enhance the capacity of band directors in Iowa to use technology for 1) the purpose of advancing high student achievement, and 2) the development and use of 21st century skills (Iowa Core Curriculum).

Responsibilities of the Chair
1. Attend all IBA business meetings and submit a report.
2. Schedule and prepare an agenda for at least 2 meetings of the IBA Technology Affairs committee (All-State Music Festival and IBA Conference are recommended).

Responsibilities of the Committee
1. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to directors at the IBA Conference.
2. Develop ideas and concepts that will benefit music education and the use of technology.

Goals
1. Provide support and professional development around integrating technology into the band program.
2. Define and review technology issues that affect band directors to keep information fresh while maintaining support for ongoing projects.
3. Research the newest technologies and keep band directors up to date through electronic communication, the IBA Magazine, and presentations at the IBA Conference.
4. Maintain a statewide resource list of individuals willing to assist other directors in incorporating technology into their program.


 

92nd Annual IBA Conference

May 8 - 11, 2019

Des Moines Marriott Downtown

700 Grand Avenue

Des Moines, Iowa  50309