• IBA Conference performance

    Iowa Bandmasters Conference

    Our annual conference provides an outstanding professional learning opportunity... A great time to connect and network with colleagues and hear some wonderful music!

  • Mentoring

    We participate in the IAAE Arts Mentor Program serving over 50 first and second year band directors each year.

  • IBARD

    IBARD

    Our retired directors are active participants in our organization... Providing mentoring and leadership.

  • IBA magazine

    Iowa Bandmaster Magazine

    Published quarterly

Operations Manual

 This is the Operations Manual of the Iowa Bandmaster's Association.

This is a fluid document and is always being updated to improve the operation and practices of our committees and officers.


PRESIDENT
(elected by the IBA membership - one year term)

1. Contract host site and facilities for the annual IBA conference in May.
2. Schedule and organize a summer planning meeting, November meeting at the All-
State Music Festival, and IBA Conference business meeting of the Board of Directors.
The president shall serve as chair and prepare a report that is submitted at each one of these business meetings.
3. Submit 4 articles for the summer, fall, winter, and Conference issue of the IBA Magazine.
4. Select and contract clinicians, performing groups, and keynote speaker for the Conference. Attend Midwest clinic when possible. Utilize corporate sponsorship to offset expenses when possible.
5. Organize and schedule all events of the IBA Conference.
6. Select menus for the IBA summer meeting luncheon, the IBA Conference district luncheons, and the IBA Friday night banquet. The president will also serve as master
Of ceremonies at the banquet and assign other banquet duties to IBA members as necessary.
7. The IBA conference fee, banquet ticket, and lodging are supplied by the IBA.
8. Submit an IBA Conference schedule to the magazine editor by March 1 for inclusion in the IBA Magazine Conference issue.
9. Oversee the operations of the Iowa Bandmasters Association.
10. Direct the President-elect to organize and collect the audition tapes or CD's of potential conference performing groups and select bands according to the IBA resolutions.
11. Appoint IBA committee chairs when terms expire.
12. The IBA president must be familiar with the IBA resolutions.
13. Present the president-elect with the IBA president plaque at the IBA Conference Saturday morning business meeting.
14. Present preceding IBA president with the IBA president's pin at the IBA Conference Saturday morning business meeting.
15. Attend meetings of the IMEA Board of Directors as a guest member.
16. Supply pictures and information concerning conference clinicians, performing groups, speakers, etc. to the IBA magazine editor no later than March 1 for the IBA Magazine Conference issue.
17. Communicate with the Conference Equipment chair concerning equipment needs for the IBA Conference.
18. Secure recording contract for conference (Triad Productions, Inc)
19. Sign payment vouchers organized by the IBA Treasurer.
20. This office receives an honorarium.
21. Attend all IBA Board of Directors meetings and submit a report.


PRESIDENT - ELECT
(elected by IBA membership - one year term)

1. Assist the president in carrying out the duties of the office and assume the office of president in the case the president shall be unable to serve.

2. Attend all IBA business meetings and submit a report.
3. Attend all Board of Directors meetings.
4. Contact district presidents and make sure that every district has representation on each IBA committee.
5. Consult with the President to appoint IBA committee chairs.
6. Make sure all website documents and forms are updated and sent to IBA webmaster.
7. Collect information concerning IBA retiring members and tenure award recipients.
Send list to the IBA secretary by the first week of April. Plaques are given to the recipients at the IBA Conference Banquet. A short bio of the retiring members will be given.

8. Submit an article to each issue of the IBA magazine.
9. Organize and find sponsorship ($500-$600) for the IBA past president's luncheon held on Saturday of the IBA Conference. Invitations should be sent in late March with a return date of mid-April.
The number in attendance should be given to the conference hotel catering service prior to the IBA Conference. Select a menu with the catering service director's assistance.
10. Research and get attendance of each clinic for the annual IBA Conference by attending as many events as possible to understand existing procedures.

11. Collect ideas and suggestions about potential clinicians and performing ensembles for the IBA Conference.
12. Make contact with potential clinician sponsors and Iowa Association of School Music Dealers at the IBA Conference and Midwest Clinic.
13. Lodging, banquet, ticket, and conference fee at the IBA Conference will be provided by the IBA.

14. Assist the IBA President with the organization and collection of the audition tapes or CD's of potential conference performing groups and select bands according to the IBA resolutions.

IBA Listening Panel Guidelines

 Panel #1 – listen to:                                                                 Panel #2 – listen to:

Elementary concert bands – pick one max                             HS concert bands 3A – pick one max

MS/JH concert bands 1A/2A – pick one max                         HS concert bands 4A – pick one max

MS/JH concert bands 3A/4A – pick one max                          MS/JH jazz bands – **pick one max

HS concert bands 1A – pick one max                                     HS jazz bands – **pick one max

HS concert bands 2A – pick one max                                      (**one jazz band total is all that is required)

 

Each panel is to be comprised of at least:       1 non-voting proctor who is without influence in the process            

                                                                        1 elementary director

                                                                        1 MS/JH director

                                                                        1 HS 1A or 2A director, 1 HS 3A or 4A director

                                                                       

It is strongly recommended that panel participants not speak to others regarding their participation in this event. It is for their protection if asked compromising questions by directors that submit recordings. (i.e. Why wasn’t my band chosen?)

Process           

The listening session will begin at          pm and concluded by          pm

The IBA President-Elect will remove/cover all information written on the recordings that would identify the school and/or director to the proctor or panel members.

Each ensemble recording will be assigned a code

The IBA president will determine how many performance slots are available for the upcoming conference, address each panel, with advisement, of how many bands in total should actually be selected for this conference. 

The IBA President will not be present during the listening and deliberation process, but available to answer questions or give direction to the panel discuss as needed.

Each panel will have their own room and audio equipment

Each panel will have a proctor to run the audio

equipment,

and will identify each ensemble by the code assigned by the  IBA President-Elect.       When possible, it is recommended that past IBA Presidents, or IBA members who have served on past listening panels be assigned as proctors

Panel members will be supplied with worksheets to use for writing down points and remembrances of each band. Worksheets will not be collected. They will be used only as a personal reference to assist in selecting a band

Panel members will listen to a short segment of each band in each category and determine if that band might be a qualified ensemble worthy of being invited as a guest band for the conference

The proctor will have created two stacks of recordings after the panel has listened to all bands for each category.       One stack for bands that should be listened to again to select down to the band that will be invited, and the second, a discard pile for bands not meeting IBA performance standards.

Panel members will then listen more extensively to the recordings of bands that have merit.

It is important to note that if none of the bands in a category sound good enough to be a guest honor band, then there should not be any selected.

The proctor will record panel members vote and selection for each category on a master sheet.

The president may select a second band in any given category, should a category go unfilled.  The second band would have to meet IBA expectations for conference honor bands.  Both panels would be asked for input on the selection of the second band, but the president would make the final decision from the recommendation of the panels.  If the panel cannot recommend a second band of conference quality, then the category would go unfilled.

The selected bands will be posted on the IBA website and all bands will receive notification.

Water, soda, and cookies will be available for panel participants. Panel members do not receive any honorarium or gratuity.


IMMEDIATE PAST PRESIDENT

1. Advise and assist the IBA president and president-elect in the various areas of IBA procedures.
2. Attend all IBA Board of Directors meetings.
3. Develop any projects that would benefit the Iowa Bandmasters Association.
4. The past president's lodging and banquet ticket at the IBA Conference will be assumed by the IBA.
5. Attend all IBA business meetings and submit a report.


TREASURER
(elected by IBA membership - three year term)
1. The Treasurer shall handle all funds, pay bills, and give a proper accounting of same at each biannual meeting in addition to transacting the normal duties of the office. Specifically;
a. Receipt of all funds received.
b. Deposit of all funds received
c. Pay all bills as approved by the President.
d. Keep all records current.
e. Reconcile the various accounts with the monthly bank statements.
f. Work with the President to insure that spending does not exceed the total amount budgeted or, if revenues fall below projections, the total amount available within the limits of the budget.
g. Provide bimonthly financial reports to the IBA Board of Directors.
h. Provide a fiscal year-end report to the IBA Board of Directors at the summer planning meeting.
i. Present a preliminary budget proposal to the IBA Board of Directors at the summer planning meeting. The final budget shall be approved by both the IBA Board of Directors and the IBA Advisory Board.
j. Be present for the annual audit of the books by a committee of three members of the Advisory Board, one of whom will be the President-Elect who will serve as chairperson of the committee.
k. Attend all IBA Board of Directors and biannual membership meetings and submit required reports.
l. Serve as the official registered agent for the IBA Corporation in the State of Iowa; home address shall be the official registered office of the IBA Corporation in the State of Iowa.
m. Insure that the Iowa Bandmasters Association, Inc., is in compliance with all fiscal and spending requirements for State and Federal non-profit corporations.
n. Complete I.R.S. Form 990 and related forms for Non-Profit Organizations by November 15 each calendar year.
o. Complete Iowa Biennial Report for an Iowa Non-Profit Corporation to the Office of the Iowa Secretary of State.

2. The Treasurer is a member of the IBA Board of Directors of the Corporation; as such, the Treasurer shall:
a. Act as legal liaison for the IBA Board of Directors and membership with the Iowa Bandmasters Association, Inc., attorney.
b. Be bonded by the Corporation.
c. Be provided a computer, external hard drive, and printer.
d. Serve as an ex-officio, non-voting member of the IBA Endowment Fund Committee.
e. Receive an annual honorarium.
f. Be provided lodging, banquet ticket, and conference fee at the IBA Conference by the IBA.

3. The Treasurer shall serve a three-year term. The original appointment shall be through an application/interview process with the IBA Board of Directors. Once appointed and after serving one year as Assistant Treasurer and one year as Acting Treasurer, a confirmation vote of the Iowa Bandmasters Assn., Inc. membership is required. A reconfirmation vote will then occur once every three years. The term of office for the Treasurer shall be concurrent with the Federal fiscal year for non-profit corporations, July 1 to June 30.

5. The Treasurer shall serve as an ex-officio, non-voting member of the Endowment
Fund Committee.
6. This position receives an honorarium.
7. Lodging, banquet ticket, and conference fee at the IBA Conference will be provided by the IBA.

8. To ensure proper training and continuity as a member of the Board of Directors, the treasure will declare his/her intent to run (or not run) by November of the first year of their final term. Elections for treasure-elect will take place during the following spring IBA elections to overlap the treasurer’s final year of service with the treasure-elect’s first year.

9. Attend all IBA Board of Directors meetings and submit a report.


SECRETARY
(elected by IBA membership - three year term)


1. Attend all IBA business meetings, record the minutes, and report the minutes of the previous meeting.
2. Collect copies of each office report and organize for further printing in the IBA Magazine.
3. Prepare membership materials for distribution.
4. Collect dues and membership information cards, input information into database file and forward checks to the Treasurer. Send monthly membership updates to the District Presidents, President, Student Affairs Chair, and the IBARD Chair.
5. Organize and distribute the IBA Directory. Update the IBA Officer list, Karl King and
Major Landers recipient list, membership totals section, changes to the Constitution, and changes or additions to the Resolutions.
6. Organize conference pre-registration and registration forms. Need to request district luncheon and banquet costs from the President. Pre-registration form is included in the Spring President's Newsletter and the IBA Magazine Conference issue.
7. Order registration badge supplies, case stickers and guest band certificates (need to contact accepted bands for amount), and Honor Band certificates. Certificates need to have President's signature included.
8. Order plaques for guest conductors, performing groups, retirees, tenure awards, Hall-of-Fame inductee, Friend of IBA, Outstanding Administrator, Karl King recipients, and incoming President. Also order pin for outgoing President.
9. Order Major Landers trophies and certificates.
10. Print inserts for exhibitor, VIP, and Pre-registration name badges.
11. Prepare pre-registration envelopes that are picked up at the conference.
12. Prepare list of VIP and Past-Presidents and order appropriate ribbons for name badges.
13. Order conference registration supplies.
14. Organize assistance for the registration desk.
15. Assist with the distribution of plaques at the Conference Banquet.
16. Manage the registration desk at the IBA Conference.
17. Obtain a list of new committee chairs, district presidents, and other IBA committee members.
18. Obtain address changes from the post office and print address labels upon request from IBA members.
19. Prepare computer data disks for IBA members when requested.
20. IBA Conference lodging and banquet ticket are supplied by the IBA.
21. This office receives an honorarium.
22. To ensure proper training and continuity as a member of the Board of Directors, the secretary will declare his/her intent to run (or not run) by November of the first year of their final term. Elections for secretary-elect will take place during the following spring IBA elections to overlap the secretary’s final year of service with the secretary-elect’s first year.
23. Attend all IBA Board of Directors meetings and submit a report.


MAGAZINE EDITOR
(elected by IBA membership - three year term)


1. Publish the Iowa Bandmaster Magazine four times per year (summer, fall, winter,
and conference).
2. Serve on the IBA Board of Directors.
3. Oversee the printing of IBA materials including the president’s newsletter, IBA directory, stationary, etc…
4. Coordinate information from the IBA president concerning the conference magazine issue.
5. Oversee the solicitation of advertisers for the magazine.
6. Collect a variety of articles concerning instrumental music education.
7. Report contest results.
8. Publish concert programs that have been received.
9. Travel to the printing company (currently in Pella) and oversee the printing
of the magazine.
10. This office receives an honorarium.
11. The lodging and banquet ticket for the IBA Conference is provided by IBA.
12. Attend all IBA business meetings and submit a report.


ELECTIONS CHAIR
(appointed by Board of Directors) (updated 9/1/12 by Jerry Bertrand)

1. Send nomination information for the offices of President-Elect, the Karl King Distinguished Service Awards, both active and retired, and the IBA Hall of Fame   to the IBA webmaster to be posted on the IBA website. (Summer)
2. Compile and edit the biographical information with pictures of the candidates for publication in the Winter Issue of the Iowa Bandmaster Magazine (January).
3. If there are 4 or more candidates for the office of President-elect, a first round ballot must be sent to the membership. The three candidates with the most votes will then be on the final ballot. (February).
4. Ballots are mailed from Pella Printing and include the top three candidates for the office of President-elect; confirmations approval for the offices of Secretary, Treasurer and IBA Magazine (one position per year on a three year cycle) and the Karl King Service award candidates (March). 

5. Gather and tabulate the ballots (April).
6. Contact IBA President and candidates of the election results. (April)
7. Contact IBA Secretary with the election results for proper banquet ticket orders. Inform the IBA member in charge of plaques of the names of the Karl King active and retired winners. (April)
8. Inform the IBA membership of the winner of the office of President-Elect in a general e-mail. (April).
9. Submit a report at the Friday IBA Conference Business meeting with a breakdown of the votes cast for each office as well as the total number of votes cast.
10. Inform the IBA President and the Board of Directors of the specific number of votes received by each candidate. This information is not to be published in the IBA Magazine.
11. Present the winner of the Karl King Distinguished Service Awards at the Friday evening banquet.                                                                                                                                           

12. The Elections Chair receives a complimentary IBA conference banquet ticket.
13. Present any candidates for the IBA Hall of Fame in written form (including bios) to the IBA Board of Directors and Advisory Board at the summer IBA business meeting.
13. Submit a report at the Summer, Fall and Conference Meetings.


PARLIAMENTARIAN
(appointed by Board of Directors)

1. Advise the IBA membership in the area of Roberts Rules of Order during official IBA business meetings.
2. Organize the IBA Resolutions.
3. Attend all IBA business meetings and submit a report.


HISTORIAN
(appointed by Board of Directors) 

1. Preserve, maintain, and care for all historical records (magazines, yearbooks, pictures, files, etc.) of the Iowa Bandmasters Association.
2. Organize and maintain the IBA Hall of Fame display. The IBA Hall of Fame is usually displayed at the Iowa All-State Music Festival and the IBA Conference.
3. Fulfill requests for research as completely as possible.
4. Other duties as assigned by the IBA executive board.
5. Attend all IBA business meetings and submit a report.


CONFERENCE EXHIBITS 

(appointed by president)

1. Make contact and bring as many exhibitors to the annual IBA Conference as exhibit space will permit.

2. Oversee the needs of conference exhibitors and establish a positive relationship.
3. First letters of invitation should be mailed in early January.
4. Solicit new exhibitors for the IBA conference.
5. Submit a complete report (approximately 18 pages) that includes copies of important correspondence and materials regarding IBA conference exhibits.
6. The Conference Exhibits Chair lodging, banquet ticket, and conference fee at the
IBA Conference will be provided by the IBA.
7. This office receives an honorarium.


WEBMASTER
(appointed by the president) (updated 7/1/17 by E. Fritz)

1. Maintain, update, and improve the IBA website.
2. Renew website membership registration.
3. Support online voting and conference registration component
4. Send eNews and Important Announcements via email marketing solution.
5. Review link and announcement requests using the IBA posting policy
6. Act as a liaison between IBA and technology companies
8. Support IBA members with the use of the IBA and District websites and SQL databases
9. Attend all IBA business meetings and submit a report.

10. This position receives an honorarium and lodging during the IBA conference.


DISTRICT PRESIDENT
(elected by the district membership - one year term)

1. Schedule and prepare agendas for district meetings.
2. Attend and prepare reports for state IBA meetings in summer (Des Moines), November (Ames), and May (IBA Conference). Also send reports to the webmaster.

3. Replace chairpersons of district events whose terms have expired.
4. Serve as or appoint the Major Landers Scholarship district chair.
5. Formulate, print, and distribute the district newsletter and events packets.
6. Call meetings of district officers and committee members as needed.
7. See that all IBA committees have district representation. Report new committee members to the IBA President-Elect by June 1st.
8. Report any deceased IBA members in the district to the IBA president and secure a picture and obituary for the IBA magazine editor.
9. Organize the selection of district candidates for IBA offices, Karl King Service Award
(Active and Retired), and the IBA Hall of Fame Award.
10. Organize the host sites and dates for all district-sponsored events.
11. Contact directors for district honor band events.
12. Coordinate the identification of new band directors in the district with the mentorship chairperson by September 1.
13. Oversee the updating of information on the district website.
14. Remind district events chairpersons to examine that all participants are current IBA members.
15. Share information concerning office responsibilities with president-elect.
16. Send the names of district retiring IBA members and tenure award recipients to the IBA president-elect by March 1.
17. Send $200 district donation for the IBA Conference Banquet to the IBA treasurer.


CONFERENCE EQUIPMENT
(appointed by the president)

1. Attend all IBA business meetings and submit a report.
2. Make arrangements to have the necessary equipment available for use by the performers and clinicians at the IBA Conference. In order to save money on expenses, every effort should be made to borrow the necessary equipment from in dose proximity to the conference site. As a last resort or when absolutely necessary, equipment may need to be rented.
3. Upon receiving a list of conference performers and clinicians from the IBA
President, contact each individual or group and determine what equipment is needed as well as performance set-up.
4. Meet with the conference site staff to determine a schedule for delivery of the conference equipment, routes by which to deliver equipment, equipment that can be furnished by the conference site, and a schedule for returning equipment.
5. Select and organize a crew that will assist with performance group set-up to that there are smooth transitions between performing groups and clinicians.
6. This position receives an honorarium. Lodging and meals during the IBA Conference is supplied by the IBA.

7. Caretaker of the IBA banner that is hung in the Grand Ballroom of the Hotel Fort Des Moines during the IBA Conference.


RESEARCH AND DEVELOPMENT
(chair appointed by the president – selected from the membership of the committee)

1. The committee shall meet during the annual conference. An additional meeting may be held the day of the biannual meeting in November. Any special meetings requiring travel reimbursement must be pre-approved by the IBA president. The chairperson is responsible for calling these meetings.
2. Committee members are selected by each district to serve a staggered 3 year term. Each committee member may serve a maximum of two consecutive three-year terms.
3. The committee surveys the membership regarding the status of band programs in the state of lowa. This is done on three year rotation -- high school, junior high/middle school, and elementary. The results of the annual survey are published in the summer issue of the lowa Bandmaster magazine. The chairperson shall see that the annual survey is completed and the results prepared for publication.

4. The committee is open to suggestions from the IBA membership for curriculum development projects. The chairperson shall see that these suggestions are brought to the committee for discussion. When adopted as a project, the chairperson shall see that the project is followed through to completion.
5. Create and maintain a resource folder for the IBA website listing links or articles on “Best Teaching Practices or Techniques”.
6. Attend all IBA business meetings and submit a report.


MENTORSHIP 
(chair appointed by the president – selected from the membership of the committee)

1. Oversee the implementation of the IBA Mentorship program (in cooperation with IAAE mentor program) that involves the identification of new band directors in each district and appointing experienced IBA members to serve as mentors.
2. Gather information from the district chairpersons by September 1.
3. Stay in close contact with first-year teachers and their mentors (telephone, letter, email) throughout the year.
4. Contact the college supervisors of first-year teachers and inform them of the mentorship program.
5. Contact the IBA Student Affairs Chair and College Affairs chair and inform them of the mentorship program and garner their assistance in informing college instrumental music education students of the mentorship program.
6. Consider informing all administrators and school boards throughout Iowa of the mentorship program.
7. To organize, promote and facilitate the instrumental portion of the New Director’s
Fall Symposium Workshop.

8. Schedule and prepare an agenda for at least 2 meetings of the IBA Mentorship committee (All-State Music Festival and IBA Conference are recommended).

9. Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.

10. Attend all IBA business meetings and submit a report.

Mentorship Committee Mission/Purpose Statement
The purpose of the Iowa Bandmaster’s Association Mentorship Committee is to facilitate a positive and successful experience for first-year and new to Iowa Band Directors through the benefit of mentors.

Tasks:
1. To identify first-year and new to Iowa band directors

2. To assign local experienced band directors as "active" mentors for first-year and new to Iowa band directors.
3. To assign IBARD band directors to first year band directors if requested. 

4. Provide assistance through both active and observation mentors.


MAJOR LANDERS 
(chair appointed by the president – selected from the membership of the committee)

1. Organize and implement the Major Landers Scholarship program.
2. Send packet of information (cover letter, theory test, interview questions, entry blank) to Major Landers district chairperson.
3. Entry blank should be included in the IBA magazine fall issue.
4. District candidate's photo and bio must be received by March 1 and sent on to IBA
Magazine Editor.
5. Select members from ML committee to listen to the auditions at the IBA Conference.
6. Acquire certificates and trophies for candidates from the IBA Secretary.
7. Audition process requires a warm-up room and a room with a piano. Candidates take a music theory test, sight read music, interview with committee, and perform a solo (need to supply 3 copies for judges).
8. Top three places receive cash award (currently $1000, $1500, $2000). Give a copy of the results to the IBA Treasurer.
9. Winner performs at the IBA Conference Banquet. Receives complimentary tickets and reserved table for self and guests (arrangements made by chairperson).
10. Chairperson will report on district finalists, introduce the winner, and give a brief bio at the IBA Conference banquet. Also should receive a complimentary banquet ticket.
11. Committee members are selected by each district to serve a staggered 3 year term. Each committee member may serve a maximum of two consecutive three-year terms.

12. Schedule and prepare an agenda for at least 2 meetings of the IBA Major Landers committee (All-State Music Festival and IBA Conference are recommended).
13. Attend all IBA business meetings and submit a report.


PUBLIC RELATIONS CHAIR
(chair appointed by the president – selected from the membership of the committee)

1. Organize and implement the IBA Outstanding Administrator Award and School Administrators of Iowa Scholarship.
2. Update application forms and send to the IBA magazine editor for inclusion in the IBA magazine winter issue, a copy to the IBA President for the upcoming newsletter and a copy to webmaster for the IBA website.

3. Deadline for applications should be the week of April for the IBA award and the Friday after the State Solo/Ensemble Festivals for the SAI Scholarship applications.
4. Use statewide committee to review the Administrator Award applications recipients by April 20. Categories include superintendent, high school principal and elementary/middle school principal. Send results to the IBA secretary who will order plaques.

5. Present Outstanding Administrator of the Year plaques to the recipients at the IBA conference Banquet with a short bio.Contact the Outstanding Administrator Award recipient(s) directly and invite them to the Conference Banquet on behalf of IBA. Invite the recipient(s) to speak briefly (1.5 - 2 minutes) to the banquet attendees about the importance of music and bands in their schools immediately after receiving the Outstanding Administrator Award.

Find out the names of the person(s) who will be accompanying the recipient(s) to the banquet (IBA will comp the recipient of the award and one guest). Communicate this information to the IBA president for banquet seating purposes.

Publish a press release that includes the purpose and significance of the Outstanding Administrator Award, the annual recipient(s) and a brief summary of the Iowa Bandmasters Association and its role in music education in Iowa.

6. Use statewide committee to review SAI scholarship tapes/CDs and choose 3-4 candidates.
7. Contact all directors of candidates (not in finals and in finals) regarding the schedule of interviews/performances during the IBA Conference. Remind finalists that the SAI recipient must perform in August at the SAI Convention.
SAI finalists should supply 3 copies of their solos for the judges.
8. Contact IBA President to make arrangements for two rooms; one room with piano and music stand for final performances and one for interviews and warming up.
9. Select a panel of three judges to interview and listen to the candidates IBA
Notify them of schedule and rooms.
10. Supply the judges with a copy of each finalist's application and a list of possible interview questions.
11 .The results of the SAI Scholarship Award are to be given to the Public Relations chair.
12. Attend and promote IBA and state school board conferences when possible.
13. Maintain and frequently update website links and articles on music advocacy websites for the IBA website.
14. Attend all IBA business meetings and submit a report.

COMMITTEE PURPOSE
Serve as auditor to review applications for awards.
Promote and advocate for IBA through submission of articles to media and IBA magazine
Attend and promote IBA and state school board conferences when possible.
Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.


ELEMENTARY AFFAIRS 
(chair appointed by the president – selected from the membership of the committee)

1. Submit reports at the IBA summer, fall, and conference business meetings.
2. Chair the annual elementary affairs meeting during the IBA Conference.
3. Give a list of ideas to the current IBA president of topics/clinics that would be beneficial to elementary band directors at the IBA Conference.
4. Contact district committee members during the year and discuss or work on projects.
5. Attend all IBA business meetings and submit a report.

ELEMENTARY AFFAIRS COMMITTEE
The mission of the IBA Elementary Affairs Committee is to provide resources for directors teaching first and second-year band students that enhance the capacity of sharing information and ideas for the purpose of providing comprehensive music education to beginning band students in Iowa.

Creation of a useful booklet, pamphlet or clinic with committee members for IBA elementary band directors for use in their classroom. (This may be done yearly, or at the committee's discretion.)
Be an advocate for elementary band.

Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.


JUNIOR HIGH/MIDDLE SCHOOL AFFAIRS 

JUNIOR HIGH/MIDDLE SCHOOL AFFAIRS CHAIR
(chair appointed by the president – selected from the membership of the committee)
1. Schedule and prepare an agenda for at least 2 meetings of the IBA Junior High/MiddleSchool Affairs Committee. Committee members will be reimbursed mileage by the IBA. It is suggested that members use school vehicles when possible to avoid expenses.

2. Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.

Mission/Purpose Statement
The Iowa Bandmaster's Association Middle School affairs committee is dedicated to providing the leadership necessary to support and strengthen Iowa's Middle School Band directors and their programs. The committee will accomplish this by providing meaningful educational opportunities to students and serving as a professional resource for directors.

ALL IOWA 8TH GRADE HONOR BAND CHAIR 
(appointed from the committee)

duties include:

3. Organize selection and ordering of the IBA Honor Band music and contract a guest
composer/conductor for the IBA Honor Band with input from the committee.
4. Organize the music and folders for the IBA Honor Band.
A. Send music and folders to district representatives for distribution to Honor
Band members.
B. Collect and organize Honor Band member information from committee members.
C. Prepare information letters for Honor Band members.
5. Oversee arrangements with the guest composer/conductor regarding the following:
A. Selection of music.
B. Preparation of commissioned work.
C. Travel, hotel, and meal arrangements (coordinate this with the IBA President).
D. Receive Board of Directors approval when entering in to negotiations with guest composer/conductor.

6. Oversee final arrangements for the Honor Band performance at the IBA Conference including:
A. Correspond with the IBA Equipment Chair regarding equipment needs.
B. Oversee printing of programs for the Honor Band Concert.
C. Oversee printing of certificates for the Honor Band members. Chair the Honor Band Concert.
E. Chair the clinic given by the guest composer/conductor (when possible).
7. Submit annual financial report to the Board of Directors at the summer business meeting.

8. Attend all IBA business meetings and submit a report.


MARCHING BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee)

1. Serve as a liaison to the Executive Secretary of the Iowa High School Music
Association and discuss any issues dealing with State Marching Band Contest.
2. Schedule and prepare an agenda for at least 2 meetings of the IBA Marching Band
Affairs Committee (All-State Music Festival and IBA Conference are recommended).
Committee members will be reimbursed mileage by the IBA for meetings with IHSMA in Boone. It is suggested that
members use school vehicles when possible to avoid expenses.
3. Develop ideas and concepts that will benefit instrumental music education in the
area of marching band.
4. Committee members are selected by each district to serve a staggered 3-year term. Each committee member may serve a maximum of two consecutive three-year terms.
5. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to marching band directors at the IBA Conference.

6. Attend all IBA business meetings and submit a report.


CONCERT BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee)

Duties of chair:

1. Serve as a liaison to the Executive Secretary of the Iowa High School Music
Association and discuss any issues dealing with the State Solo/Ensemble Contest or the State Large Group Contest.
3. The Concert Band Affairs Committee chair will schedule and prepare an agenda for at least two (2) meetings of the IBA Concert Band Affairs committee to be held in conjunction with the Iowa Music Educators Association Conference/All-State Music Festival in November and the Iowa Bandmasters Association Conference in May. A third working meeting of the Concert Band Affairs Committee is to be held in February (recommended) at the Iowa High School Music Association office in Boone with the Executive Secretary, if available. 

4. Help develop ideas and concepts that will benefit instrumental music education in the area of concert band.

6. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to concert band directors at the IBA Conference.
7. Attend all IBA business meetings and submit a report.

CONCERT BAND AFFAIRS COMMITTEE

I. The Concert Band Affairs Committee serves the Iowa Bandmasters Association membership and Executive Board in four specific ways:
A. The Concert Band Affairs Committee deals with and discusses specific issues in the areas of Large Group, Solo and Ensemble, and the All-State Festivals;

B. The Concert Band Affairs Committee serves as a liaison to the Executive Secretary of the Iowa High School Music Association, the All-State Festival Chair(s) of the Iowa Music Educators Association, and the Executive Board of the Iowa Music Educators Association.
C. The Concert Band Affairs Committee solicits input from the IBA Membership in order to develop ideas and concepts that will benefit and further promote instrumental music education in the area of the concert band idiom;

D. The Concert Band Affairs Committee will monitor the activity of and membership to the Prescribed Music List Review Committee. Members of the committee are appointed by the President of IBA and adhere to a three year term with a second term at the discretion of the Executive Secretary of the Iowa High School Music Association. Membership to the Committee shall consist of a representative from each IHSMA classification of 1A, 2A, 3A, and 4A, a current college or university director, a member/liaison of the Concert Band Affairs committee, and Dr. Myron Welch, committee member emeritus. The Concert Band Affairs representative to the committee shall serve as representative to the committee within his or her tenure as a member of Concert Band Affairs Committee.
II. The Concert Band Affairs committee consists of a representative from each of the six districts of IBA (NCIBA, NEIBA, NWIBA, SCIBA, SEIBA, SWIBA) to serve a three-year term with a second successive term at the discretion of the district membership. The committee chair shall be appointed by the President of IBA.
IV. The Concert Band Affairs Committee will share ideas with the current IBA president-elect for topics/clinics that would be beneficial to concert band directors at the IBA Conference.


JAZZ BAND AFFAIRS 
(chair appointed by the president – selected from the membership of the committee)

1. Serve as a liaison to the Executive Secretary of the Iowa High School Music
Association and discuss any issues dealing with the State Jazz Band Contest.
2. Serve as a liaison to the Jazz Educators of Iowa
3. Attend all IBA business meetings and submit a report.
5. Schedule and prepare an agenda for at least 2 meetings of the IBA Jazz Band Affairs committee (All-State Music Festival and IBA Conference are recommended). Committee members will be reimbursed mileage by the IBA for meetings in Boone with IHSMA. It is suggested that members use school vehicles when possible to avoid expenses.


Committee Duties/Purpose
Review the Sight Reading component of the State Jazz Band Contest and monitor its implementation.
6. Develop ideas and concepts that will benefit instrumental music education in the area of jazz band.

7. Committee members are selected by each district to serve a staggered 3 year term. Each committee member may serve a maximum of two consecutive three-year terms.
8. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to jazz band directors at the IBA Conference.



COLLEGE AFFAIRS COMMITTEE and CHAIR
(chair appointed by the president – selected from the membership of the committee)

Chair:
1. Attend all IBA business meetings and submit a report.
2. Represent college directors who are IBA members and share ideas and concerns with the IBA membership.

3. Recommend possible clinic ideas to the president for the IBA conference.
4. Support the Student Affairs

committee

HOW? Established time?
5. Promote membership in the Iowa Bandmasters Association among college/university directors.
6. Encourage colleges/universities to establish IBA student chapters using the sample by-laws on the IBA website.


STUDENT AFFAIRS
(chair appointed by the president – selected from the membership of the committee)

1. Attend all IBA business meetings and submit a report.
2. Represent college IBA members and share ideas and concerns with the IBA membership.
3. Recommend possible clinic ideas to the president for the IBA conference.
4. Encourage all IBA student members to attend the new director/student reception as well as other clinics and performances at the IBA conference in May.
5. Promote membership in the Iowa Bandmasters Association among college/university instrumental music education majors.
6. Encourage colleges/universities to establish IBA student chapters using the sample by-laws on the IBA website.


TECHNOLOGY 
(appointed by the president – selected from the membership of the committee)

1. Attend all IBA business meetings and submit a report.
2. Schedule and prepare an agenda for at least 2 meetings of the IBA Technology Affairs committee (All-State Music Festival and IBA Conference are recommended).

3. Committee members will be reimbursed mileage by the IBA. It is suggested that members use school vehicles when possible to avoid expenses.
4. Share ideas with the current IBA president-elect for topics/clinics that would be beneficial to directors at the IBA Conference.


MISSION STATEMENT - TECHNOLOGY COMMITTEE

The mission of the IBA Technology Committee is to enhance the capacity of band directors in Iowa to use technology for the purpose of advancing high student achievement, and the development and use of 21st century skills (Iowa Core Curriculum).


The goals of the IBA Technology Committee are:
• to provide support to band directors by enhancing their band programs with technology
• define what technology issues affect band directors
• provide curriculum and communication based professional development, tutorials, presentations, and other support
• research the newest technologies and keep band directors up to date through electronic communication and the IBA Magazine
• review technology issues to keep information fresh while maintaining support for ongoing projects
• maintain a statewide resource list of individuals willing to assist other directors in incorporating technology into their program

5. Develop ideas and concepts that will benefit music education and the use of technology
6. Committee members are selected by each district to serve a staggered 3 year term

7. Each committee member may serve a maximum of two consecutive three-year terms.

91st Annual IBA Conference

May 9 - 12, 2018

Des Moines Marriott Downtown

700 Grand Avenue

Des Moines, Iowa  50309