SECRETARY
(elected by IBA membership - two year term)
Attend all IBA business meetings, record the minutes, and report the minutes of the
previous meeting.
Collect copies of each office report and organize for further printing in the IBA
Magazine.
Prepare membership materials for distribution.
Collect dues and membership information cards. Input information into database
file and forward checks to the Treasurer. Send monthly membership updates to the
District Presidents, President, Student Affairs Chair, and the IBARD Chair.
Organize and distribute the IBA Directory. Update the IBA Officer list, Karl King and
Major Landers recipient list, membership totals section, changes to the Constitution,
and changes or additions to the Resolutions.
Organize conference pre-registration and registration forms. Need to request
district luncheon and banquet costs from the President. Pre-registration form is
included in the Spring President's Newsletter and the IBA Magazine Conference
issue.
Order registration badge supplies, case stickers and guest band certificates (need
to contact accepted bands for amount), and Honor Band certificates. Certificates need
to have President's signature included.
Order plaques for guest conductors, performing groups, retirees, tenure awards,
Hall-of-Fame inductee, Friend of IBA, Outstanding Administrator, Karl King recipients,
and incoming President. Also order pin for outgoing President.
Order Major Landers trophies and certificates.
Print inserts for exhibitor, VIP, and Pre-registration name badges.
Prepare pre-registration envelopes that are picked up at the conference.
Prepare list of VIP and Past-Presidents and order appropriate ribbons for name
badges.
Order conference registration supplies.
Organize assistance for the registration desk.
Assist with the distribution of plaques at the Conference Banquet.
Manage the registration desk at the IBA Conference.
Obtain a list of new committee chairs, district presidents, and other IBA committee
members.
Obtain address changes from the post office and print address labels upon
request from IBA members.
Prepare computer data disks for IBA members when requested.
IBA Conference lodging and banquet ticket are supplied by the IBA.